Minutes Update 4/5/17

Minutes of Meeting
March 4, 2017

⦁ Roll Call and Members Present:
George Kaye, Marie Kaye, Mitch Gordon, Jean Kirby, Steve Ellis, David Sweeney, Randi Monroe, Dave Bowles, Betty Bowles, Mark Galloway, Cathy Lambert, John Lambert

⦁ Call to Order:
The meeting was called to order at 5:05 p.m.

⦁ President’s Remarks:
George read his annual report to the club, reviewing the past season compared to the prior year. He noted that we will be doing a lot of trail work over the summer, especially with the reroute, and will need help from the members. He thanked the members for their participation and support over the past year.

⦁ Secretary’s Report:
The minutes of the January meeting were accepted on a motion by Jean Kirby, seconded by Dave Bowles.

⦁ Treasurer’s Report:
Mitch reported that we are in good shape financially. He reviewed his report, noting that we had received a $1,000 donation from a member, and another $200 “donation” for rescuing a person who had driven out on the trail at White Lake State Park and gotten stuck.

The Treasurer’s report was accepted unanimously on a motion by Randi Monroe, seconded by Mark Galloway.

⦁ Trail Administrator’s Report:
Mark Debitetto was not present at the meeting, but it was noted that grooming slips have been collected and sent to Mark, who will send them to the state for processing and payment.

⦁ Trail Masters Reports:
Tamworth: Dave Bowles reported that he has been working on the super wide track, but there are still repairs that need to be done. He received the wrong size belt and ski skins, so they have been re-ordered.

Ossipee: George said that the rail bed is in tough shape. It was groomed a week ago, but not since. With regard to repairs to the Tucker, we are still waiting for parts to complete the repair. We are looking into remanufactured wheels rather than buying new ones, but we are waiting since the season is almost over. We have already spent $3,000 but can save a couple of thousand dollars by using remanufactured wheels.

Effingham: Mark Galloway reported that he has not seen any traffic on the Effingham trails. He will check for blowdowns.

⦁ Membership Report:
We have 456 members as of today. Memberships are up significantly from last year, as are donations.

⦁ Old Business:
In answer to a question about the computer that was approved at the last meeting, Mark Debitetto is researching this.

In spite of efforts to contact him, we have not heard back from the person who wanted to organize races on our trails in the summer months.

⦁ New Business:
Nominating committee: Jean Kirby and Steve Ellis were appointed as the Nominating Committee. They contacted current board members as well as others who might be willing to serve on the board.
Jean presented the following slate of officers and directors, all of whom had been contacted and agreed to serve on the board. All of the terms are for two years.

President: George Kaye
Vice President: Dave Bowles
Treasurer: Mitch Gordon
Membership Chair: Mitch Gordon
Secretary: Marie Kaye
Trail Administrator: Mark Debitetto
Director: Steve Ellis
Director: Mark Galloway
Director: John Lambert
There being no additional nominations from the floor, Dave Bowles made a motion to cast one vote for the above slate of officers and directors. Seconded by Randi Monroe; approved unanimously.

⦁ John Lambert described his recent trip with Jim Bowles from the Bowles Trail to the Kanc.

⦁ Adjournment:
The meeting adjourned at 5:45 p.m. on a motion by Mark Galloway, seconded by Dave Bowles.

 

Minutes of Meeting
January 7, 2017

1. Roll Call and Members Present:
George Kaye, Marie Kaye, Mitch Gordon, Mark Debitetto, Nancy Debitetto, Mark Galloway, Dave Bowles, Betty Bowles, Randi Monroe, David Sweeney, Joe Sheehan, Jen Sheehan, Tina Sweet, Ken Sweet

2. Call to Order:
The meeting was called to order at 5:05 p.m.

3. President’s Remarks:
George noted that the season is off to a good start, with memberships and registrations up and lot of compliments on the trails. He thanked the grooming team who have been out there keeping the trails in great shape.

George noted that the Sandwich trails are not open, and there are areas where there is no snow, and other areas where there is 2 feet of snow.

4. Secretary’s Report:
The minutes of the December meeting were accepted on a motion by Mark Galloway, seconded by Mark Debitetto

5. Treasurer’s Report:
Mitch reviewed his report pointing out the difference in revenue for memberships and registrations compared to last year. The report was accepted on a motion by Randi Monroe, seconded by Mark Debitetto.

6. Trail Administrator’s Report:
Mark Debitetto said that he is ready to start billing against the grants for grooming and parking lot plowing.

7. Trail Masters Reports:
Tamworth: Dave discussed some cutting that needs to be done, and said that he will be going out with his son to take some trees down. There was discussion of a sign that needs to be put up.
Ossipee: George said that the tracks had been groomed once by Barry Norcross. There is still a problem at Mt. View Station. The trail south is fair, the north is okay. The state did not finish brushing out on Corridor 19 and the brush is very thick in several places.

Effingham: Mark Galloway said that he had put some pallets and boards down to take care of a couple of bad water bars, and they now seem to be okay. He had a complaint from a neighbor that someone had ridden through his property. He needs to put more signs out, and has picked up the signs he needs. It was pointed out that we are still waiting for a contract from Paul Miller for the use of his snowmobile for grooming, and until this information goes back to the state, he is not covered. Mitch will follow up on this issue.

8. Membership Report:
As of this date, we have 351 members, up from 104 last month.

9. Old Business:
• In answer to a question from Mark Debitetto, George said that we had bought two brush cutters for a total of $765. Both are working very well.

• The state has put out a new book describing the requirements for signage. It was reviewed at the Trail Masters Meeting, which was attended by George Kaye and Ken Sweet. There was a brief discussion of the changes in signage requirements.

10. New Business:
• There will be a County Meeting on January 23 at the Yankee Smokehouse. All the clubs in the county must have their donations in for the county basket at that time.

• The Lancaster Grand Prix is scheduled for February 4 and 5, which is the same weekend as the Ride-In.

• Mitch has reordered clothing and hats to incorporate the logo and new web address. The hats will be knitted caps.

• The Days Inn has finally given us a permission slip to we can go on the property to groom. There is now a frozen snowbank at Tice’s that needs to be knocked down, possibly by Tice’s.

11. Adjournment:
The meeting adjourned at 5:30 p.m. on a motion by Mark Debitetto seconded by David Sweeney.

 

Minutes of Meeting
December 3, 2016

⦁ Roll Call and Members Present:
George Kaye, Marie Kaye, Mitchell Gordon, Randi Monroe, David Sweeney, Ken Sweet, Tina Sweet, Steve Ellis, , Jean Kirby, Dave Bowles, Betty Bowles, John Lambert, Cathy Lambert, Dave Lanteigne

⦁ Call To Order:
The meeting was called to order at 5:02 p.m.

⦁ President’s Report:
⦁ George reported on the status of work on the re-route. He thanked the people who had worked on this project, noting that there had been a work party today. The main cutting has been done, except for some leaners that have to be cut back. Next spring we will get started on bridges that need to be built, with funding through a GIA.
⦁ George also thanked people who worked on the Swap Meet. We had a great turnout of vintage sleds, but could use more people who want to swap their items. Special thanks went out to Mark Fournier for all the work he does to put this together, to Randi, David, and Marie who helped with food, and to Mitch for setting everything up.

⦁ Secretary’s Report:
The Minutes of the November meeting were approved on a motion by Ken Sweet, seconded by Jean Kirby.

⦁ Treasurer’s Report:
Mitch Gordon reviewed his report, noting that memberships and donations are both down compared to last year.
The Treasurer’s Report was accepted on a motion by Randi Monroe, seconded by Ken Sweet.

⦁ Trail Administrator’s Report:
Mark Debitetto was not at the meeting due to knee replacement surgery. It was noted that the GIA has been accepted and we will be getting that in mid-December.

⦁ Trail Masters’ Reports:
Tamworth: Dave Bowles discussed the re-route, reaffirming what George Kaye said earlier. A section of trail in the Great Hill Pond area, that can only be accessed by walking until the ground freezes, has to be walked to determine what has to be done. There is a beaver dam problem on the trail going to Whiteface.

George Kaye gave an update on a meeting at the Saco River Ranger Station to discuss linking up with the Bartlett system via the Kancamaugus. George explained that this has been in the works for a long time, and the people in Bartlett and Conway have a viable route which they must present to the Forest Service. After reviewing it in March, there will then be several studies required. At the meeting, they were very open to seeing a plan which would include the BollesTrail connecting to the Kanc.
Ossipee: George reported that the state will be cutting brush on Corridor 19, using a power brush cutter. George has been finishing up the maintenance on the two big groomers with the help of Ken Sweet. The Prinoth is ready to go; he still has to change a fuel filter on the Tucker.
Effingham: Mark Galloway is away, but it was noted that he had put up all the signs and fencing on the Effingham Trails.

⦁ Membership Report: Mitch reported that we have 104 memberships to date. This is down 32% from last year. People are waiting for the snow. George described the process for accessing NHSA’s website to open up an account, which lets you access your own voucher number and will make joining easier in subsequent years.

⦁ Old Business:
⦁ The Club has purchased two Stihl brush cutters for approximately $765. The funds, which were approved at the last club meeting, came from the money earned by working the Grass Drags. This year we earned $2,020. Members who worked at the Drags were Randi Monroe, David Sweeney, Ken Sweet, and George and Marie Kaye.
⦁ We sold all 25 of our Super Raffle Tickets at the Swap Meet, which will give us a share of the money, which amounted to about $400 last year. The winning tickets will be drawn at the Easter Seal Ride-In.
⦁ George and Ken Sweet attended the Trail Masters Meeting at Attitash.
⦁ George has a County Meeting scheduled at the Smokehouse at 7:00 p.m. on December 8.
⦁ NHSA has started sending out an e-mail blast every other week, called Sno-Tations. Anyone can go to the NHSA website to sign up.

⦁ New Business:
⦁ George said that once again we will be participating in the “County Basket” for the Ride-In. This project helps raise funds at the Ride-In. All of the clubs in the county participate, and it will be discussed at the up-coming County Meeting.

⦁ Adjournment: The meeting adjourned at 5:53 p.m. on a motion by Dave Bowles, seconded by Randi Monroe.

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Minutes of Meeting
November 5, 2016

⦁ Roll Call and Members Present:
George Kaye, Marie Kaye, Mitchell Gordon, Randi Monroe, David Sweeney, Ken Sweet, Steve Ellis, Charlotte Ellis, Jean Kirby, Mark Debitetto, Nancy Debitetto, Mark Galloway, Dave Bowles, Betty Bowles

⦁ Call To Order:
The meeting was called to order at 5:03 p.m.

⦁ President’s Report:
⦁ Grass Drags: George thanked those who worked at the Grass Drags: Randi Monroe, David Sweeney, Ken Sweet, and Marie and George Kaye. Early numbers indicate that in spite of the rain, approximately 39,000 people attended, compared to 45,000 last year. The Swap Meet opened the gates at 6:30 am and 200 sites were sold out by 8:30 a.m.
⦁ Trail Re-route: Dave Bowles and George have explored several options for rerouting the trail that will be closed for logging, and have settled on a route and acquired the necessary landowners’ approvals.
The landowner that will be doing the logging has given us one more year to use that section of trail, which gives us time to do the necessary work on the new section. We will need people to cut brush and clear trails this year to be ready for next year. Bridges will go in next year. Some excavation work will be needed as well. Dave Bowles expressed the Club’s appreciation to the landowner who has let us access his property for many years, and for allowing us to have access for one more season.

⦁ Secretary’s Report:
The Minutes of the October 1 meeting were approved on a motion by Mark Debitetto, seconded by Randi Monroe.

⦁ Treasurer’s Report:
Mitch reviewed the current status of the clubs finances, noting that all bills have been paid, including the insurance. The insurance on the groomers is down by approximately $1,000, by updating the value of the equipment. We received a rebate for last year because we had no snow to groom, but it was not a lot.
He also noted that both memberships and donations are down from last year.
The Treasurer’s Report was accepted on a motion by Randi Monroe, seconded by Jean Kirby.

⦁ Trail Administrator’s Report:
Mark Debitetto thanked George and Mitch for providing a grooming schedule to submit to the Bureau of Trails with the grant application. Everything is now done, George has signed the grant and the state has approved all winter grants at last year’s rate. In May we will submit an aggressive GIA to cover the cost of the re-route.

⦁ Trail Masters’ Reports:
Tamworth: Dave Bowles reported that he and George spent two days clearing blow-down on the trails. They still have a section to do when the ground freezes and they can go in with a four-wheeler. He noted that we will now be able to groom all the way to Wonalancet now that the bridges are built.
Ossipee: George reported that Corridor 19 is all signed and the snow fence is up at Silver Lake Railroad. The state is planning to use their tractor to brush out all of Corridor 19. There is an issue with the Sunny Villa/
Polly’s Crossing road, and we will have to come up with a different way to get to Sunny Villa after this year. Seven Lakes is going through a re-route because the railroad has shut down Corridor 22. The state is keeping an eye on future issues if the railroad continues to expand their use of the tracks.
Effingham: Mark Galloway had noting major to report. The drag is ready to go, and Mark will be doing signage tomorrow.

⦁ Membership Report: Marie Kaye reported that we have 72 memberships to date. Mitch has been putting in the data as the memberships come in. To date, none of our members have joined through the NHSA web site.

⦁ Old Business:
⦁ The Trail Masters meeting will be held at Attitash on November 19th. Every club has to send a representative to the meeting and participate in a signage meeting to qualify for GIA money. We have met this requirement. Clubs must also GPS their trails; we have also done this.

⦁ New Business:
⦁ George said that we need to line up help for the r-route and will be organizing a work party for next Saturday. Mark Debitetto will post a notice on Facebook.
⦁ We need the club to buy two professional-grade brush cutters, using money earned at the Grass Drags.
George has researched various models, and is recommending a Stihl, which will come set up with the blade and harness.
Mark Debitetto made a motion to spend up to $999 to purchase the brush cutter and accessories that George has researched. Seconded by Jean Kirby.
⦁ The NHSA raffle tickets for the sled are here and available for sale. We have 25 tickets to sell.
⦁ We will again be leasing a sled from Paul Miller to use in Effingham, for $1.00, as we have in the past. Richard Buswell has the drag that goes with it. It was noted that driver’s logs must be turned in to get paid for fuel.

⦁ Adjournment: The meeting adjourned at 6:00 on a motion by Mark Galloway, seconded by Steve Ellis.


Minutes of Meeting
October 1, 2016

Roll Call and Members Present:
George Kaye, Marie Kaye, Mitch Gordon, Mark Debitetto, Nancy Debitetto, Randi Monroe, David Sweeney, Dave Bowles, Betty Bowles, Ken Sweet, Ashley Mercer, Joe McHugh
Call To Order:
The meeting was called to order at 5:05 p.m.
President’s Report:
George welcomed members to the first meeting of the season. He noted the passing of Dan Hartley, who will be missed. The Club made a donation in his memory to their daughter’s educational fund. He also noted the passing of Nancy Debitetto’s father and Jean Kirby’s mother. Cards have been sent on behalf of the Club.
Over the summer, work was done on projects funded through the 2015 grant. Two new bridges were built in Wonalancet and three other bridges were re-decked. We will now be able to use the big groomers in that area. The Grass Drags are coming up next weekend; George and Ken Sweet have already been working at the site.
Secretary’s Report:
The minutes of the March 5, 2016 meeting were approved as presented, on a motion by Randi Monroe, seconded by David Sweeney.
Treasurer’s Report:
Mitch reviewed the Treasurer’s Report, noting that everything has been paid up to date. Memberships are lagging behind last year at this time, but donations are up. We received the 2015 RTP money, which went back into the line of credit.
The Treasurer’s Report was accepted unanimously, on a motion by Randi Monroe, seconded by Mark Debitetto.
Trail Administrator’s Report:
Mark Debitetto noted that we are applying for the winter grant, but we have been told not to expect to receive the full amount, although we applied for the same amount as last year. George reviewed the statistics for last year’s registrations, which form the basis for the winter grants, noting that registrations were less than half of the prior year.

Trail Masters’ Reports:
Tamworth: Dave Bowles reported that they are still working on a re-route to get to Wonalancet. The work funded through the RTP Grant is done; Ken Sweet and Don Foote helped with the work. There is an ongoing problem with a beaver dam that they have had to remove several times.
Ossipee: George reported that he will not be putting out signs until the end of the month because of the Grass Drags. He will also do the snow fence at Silver Lake Railroad at that time. Dave Bowles said the Putt Putt Club will mow that end of the rail bed. George read a letter from the Town of Ossipee requesting that we research an alternate route for the Polly’s Crossing area, for access to Sunny Villa Restaurant. This does not affect our trail, but applies only to Sunny Villa, and it will be their responsibility.

Effingham: In the absence of Mark Galloway, George reported that Richard Buswell had called and offered his help with the re-route if needed. He has not been out to check the Effingham trails.
Membership Report:
Sixty-one members have joined to date, which is slightly down from last year. Marie Kaye noted that we had sent out almost 500 letters and membership applications, and were getting a good response from that. The NHSA membership website is up and running. George described how to set up an account on NHSA’s site so you can print your own voucher.
Old Business:
George noted that NHSA has elected a new slate of officers and has hired a new Executive Director.
The annual Easter Seal Ride in will be held at Town & Country in Gorham on February 3, 4 and 5.
The Trail Masters Meeting will be held on November 19 at Attitash.
The Annual Meeting for NHSA will be held in May on the Mt. Washington.
NHSA announced the formation of a program to honor Ray Burton, who passed away, and who was an advocate of snowmobiling. Clubs can compete for a $1,000 prize to create a Memorial for Ray Burton in the club’s area. A committee will review the proposed projects, and the winning club will have one year to complete the project.

New Business:
The annual Swap Meet and vintage sled show will again be held on the Saturday after Thanksgiving.
We have signed up for the super raffle again this year. The raffle sled will be available for our Swap Meet.
The tax returns are done and will be filed by October 15.
There was a discussion of the insurance package we have through NHSA. The issue for us is that they send a bill, but do not include a declaration page. We are also paying insurance on groomers that sit in the barn for six months of the year, although we have now been told that this is already figured into the policy. George attended a meeting in Plymouth, where an alternative policy was presented. However, this policy wasn’t any cheaper. George got our policy down by $1,000 by determining the current values of our groomers from Tucker and Prinoth, and submitting this to the insurance agent. He was also successful in getting a declarations page. He has asked NHSA to form an Insurance Committee to review policies; they are waiting for the new President to come on board to form the committee. We need to stay on top of this. Out of 110 clubs, five have dropped out and paid their own premiums.
Adjournment:
The meeting adjourned at 6:15 on a motion by Mark Debitetto, seconded by Randi Monroe.


Most recent minutes are updated & shown on this page,
for older meeting minutes, please visit the archives:
2013-2014 Archive
2014-2015 Archive

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Minutes of Meeting
March 5, 2016

Roll Call and Members Present:
George Kaye, Marie Kaye, Mitch Gordon, Mark Debitetto, Nancy Debitetto, Dave Bowles, Betty Bowles, Steve Ellis, Jean Kirby, Ken Sweet, Mark Galloway

Call to order:
The meeting was called to order at 5:00 p.m.

President’s Report:
George commented on the poor winter conditions, noting that we logged zero hours on the Prinoth and Tucker. He also reviewed the status of state grants, noting that the Bureau of Trails has placed a two year moratorium on grants for equipment and possibly trail work. This is due to the extreme drop in registrations state-wide. We have been approved for an RTP grant for building one bridge and re-decking two others. This requires a non-cash match, which can be met by volunteer hours spent on the project. On the plus side, we have a new web site, which is working well, and which we control.

Secretary’s Report:
The minutes of the February meeting were accepted on a motion by Mark Debitetto, seconded by Mark Galloway.

Treasurer’s Report:
Mitch reviewed the Treasurer’s Report, noting that all bills have been paid through today. We are at zero on the line of credit. Mark Debitetto asked if we have funds to cover the insurance which will be coming up. Mitch responded that as in the past, the funds will be there and the insurance will be paid on time. The report was accepted on a motion by Jean Kirby, seconded by Mark Galloway.

Trail Administrator’s Report:
Mark Debitetto reported that he sent in the bill for plowing and a few hours of grooming by Dave Bowles.

Trail Masters’ Reports:
Tamworth: Dave Bowles reported that most of the gates have been closed to keep out wheeled vehicles. We had one incident where someone went in with a four-wheeled vehicle and moved some boulders to widen the trail. We will have to go in and replace the boulders.
Ossipee: George asked if someone would be willing to take down the fence and signs at Silver Lake Railroad. Ken Sweet Offered to help with that.
Effingham: Mark Galloway said there was nothing to report; he will finish closing gates.

Membership Report:
Mitch reported that we have 247 memberships to date. Only four have joined since the last meeting. This is about half of what we had last year. The on-line membership system is still in litigation. NHSA is waiting for word from the Attorney General.

Old Business:
In answer to a question about the winch for the Prinoth, David Sweeney was trying to work a deal to save the club some money. However, this did not work out. This is an issue that will be addressed in the future.

New Business:
George explained that we can request a reimbursement of part of our liability insurance in a bad year such as this. George will follow up.

George described the Carroll County Basket which was put together as a fundraiser for the Easter Seal Ride In. The basket brought in $850 at the auction. Overall, $102,000 was raised, bringing the all-time total to over $3 million.

The Grass Drags Committee is already recruiting volunteers, including people to do work before and after the Drags. George asked club members to consider giving some time to this event as it is a great way to earn money for the club.

We received a check for $454.19 for our share of the Super Raffle.

The NHSA Annual Meeting will be held on May 21 at the Grappone Conference Center in Concord. Dave and Betty Bowles will attend, as will George and Marie Kaye. There are many changes taking place at NHSA, with a whole new slate of officers, as well as the coming retirement of Gail Hanson.

Adjournment:
George invited all members present to join us for dinner after the meeting.

The meeting adjourned at 5:57 on a motion by Mark Galloway, seconded by Dave Bowles.

 

Minutes of Meeting

(unapproved)

February 6, 2016

  1. Roll Call and Members Present

Mitchell Gordon, Dave Bowles, Betty Bowles, Mark Galloway, Randi Monroe, David Sweeney, Ken Sweet, Tina Sweet

  1. President’s Report:

Since George and Marie Kaye were both at the Easter Seal Ride In in Gorham, there was no President’s Report.

  1. Secretary’s Report:

The minutes of the January 2, 2016 meeting were read and accepted on a motion by Randi Monroe, seconded by Mark Galloway

  1. Treasurer’s Report:

Mitch reviewed his report. Mark Galloway commented that the balance was thin (low).  Mitch said that all bills were paid and we are in better shape than in previous years.  The Treasurer’s Report was accepted on a motion by Mark Galloway, seconded by Randi Monroe.

  1. Trail Administrator’s Report:

Since the Trail Administrator, Mark Debitetto, was absent, there was no report.

  1. Trail Masters Reports:

Tamworth:  Dave Bowles reported that he had been able to do some grooming and had turned in the slips.  The State closed gates at White Lake and behind Canoe King but Dave did not close any of his.  His sled has been making noise again and was dropped off at Barton’s.  It has been repaired and Dave will pick it up.  There was a question about the bill for the repairs.

Ossipee:  There was no report for Ossipee, since George was not at the meeting.

Effingham:  Mark reported that George had repaired the Bearcat Drag and the he and George had done other repairs.  Mark has painted the drag, fixed the lights, and now has a proper shear pin.

  1. Membership Report:

Mitch reported that we currently have 243 memberships (72 single memberships and 171 family memberships.  With each family membership counting for 2, that gives us a total of 414 members.)

  1. Old Business:

Dave Bowles asked David Sweeney for an update on the winch for the Prinoth.  Dave Sweeney updated the board that the company can’t make it for us due to voltage issues.

  1. New Business:

Mitch reported that OVSC sent a check to the Ride-In for $250.00 and that George and Mitch had collected items for the County Basket to be auctioned off at the Ride-In event.  Randi asked if OVSC could give in the future $1.00 from every member to Easter Seals to be taken from the increased membership fee ($5.00).

  1. Adjournment:

The meeting adjourned at 5:35 p.m. on a motion by Mark Galloway seconded by David Sweeney.


 

Minutes of Meeting

(Unapproved)

January 2, 2016

  1. Roll Call and Members Present:

George Kaye, Marie Kaye, Mitchell Gordon, Dave Bowles, Betty Bowles, Mark Debitetto, Nancy Debitetto, Mark Galloway, Mike Noble, Steve Ellis Jean Kirby, Ken Sweet, Randi Monroe, David Sweeney

  1. Call to Order:

The meeting was called to order at 5:00 p.m.

  1. President’s Remarks:

George Kaye welcomed everyone to the meeting and wished all a Happy New Year.  He reported that the on-line membership system, which was supposed to go live on January 1, has been put on hold because a member club has filed a complaint with the state Attorney General.  George read the letter that was sent out by NHSA.  He pointed out that the system is working fine as it is now, and we will continue as we have for the past months as we wait for a resolution.

  1. Secretary’s Report:

Dave Bowles pointed out that on Page3, Paragraph 7 under the Tamworth section of the Trail Masters’ Reports, the decision on allowing bridges on the Liberty Trail is in the hands of the Forest Service, not the state.

The Minutes were accepted as amended on a motion by Mark Debitetto, seconded by Dave Bowles.

  1. Treasurer’s Report:

Mitch reviewed the Treasurer’s Report, which had been handed out.

There being no questions, the report was accepted on a motion by Mark Galloway, seconded by Jean Kirby.

Trail Administrator’s Report:

Mark Debitetto reported that funds have been approved for operations for this winter.  Without snow, there is nothing really happening.

  1. Trail Masters’ Reports:

Tamworth:  Dave Bowles noted that he has finished putting up signs and cleared some trees that had come down on Great Hill Pond and White Face trails.  He got the super wide-track back from Barton’s, and it has been repaired and is ready for the season.

Ossipee:  George said that everything appears to be taken care of at Polly’s Crossing Road.  The crossing at Rte. 16 has been approved by the state.  He has put out the signs requested by the town, and the rest is up to Sunny Villa. Corridor 22, at the end of our system, has been closed by the railroad.  Seven Lakes is working on a re-route.  Corridor 5 between Lancaster and Groveton is also shut down and will not open this year.

Effingham:  Mark Galloway reported that everything looks good on the Effingham Trails.  He has opened the gates because people were going around them and causing damage.  The drag is being repaired.  Paul Miller has completed the paperwork for using his machine to groom.

  1. Membership Report:

Marie reported that memberships are at 181, compared to 250 at this time last year.  However revenue has not suffered because of the dues increase.  Applications have been slow and steady, and will certainly pick up when we have snow.

  1. Old Business:

There was nothing to report in Old Business

  1. New Business:

Dave Bowles updated the status of the Liberty Trail.  He received a call from the US Forest Service saying that they don’t want bridges put in on the Liberty Trail.  With regard to a possible trail to the Kancamagus, George said that this will take a collective group of people and clubs to move forward. The Forest Service will want a comprehensive long range plan that includes more than just one user.  The plan also needs to address what the economic impact would be.

Our groomers are all set, hooked up, fueled and ready to go.  We can’t open the gates until we have more snow.

George reminded people to keep an eye on the Web Site.

  1. Adjournment:  The meeting adjourned 5:50 on a motion by Mark Galloway, seconded by Dave Bowles.

MEETING MINUTES  DECEMBER 5th, 2015

  1. Roll Call and Members Present:

George Kaye, Marie Kaye, Mitch Gordon, David Sweeney, Randi Monroe, Dave Bowles, Betty Bowles, Josh White, Joe  McHugh, Ashley Mercer, Dan Hartley, Steve Ellis, Jean Kirby, Paul Locke, Ken Sweet

  1. Call to Order:

The meeting was called to order at 5:00 p.m.

  1. President’s Remarks:

George thanked David Sweeney and Randi Monroe for the work they did at the Grass Drags.  He also thanked Mark Fournier for organizing the Swap Meet, noting than we had a better turnout than last year, with many nice vintage sleds.  He said that after this meeting, we are going to Sunny Villa for dinner and all are welcome.

  1. Secretary’s Report:

The Minutes of the November 7 meeting were approved as presented on a motion by Randi Monroe, seconded by Josh White.

  1. Treasurer’s Report:

Mitch reviewed his report, noting that all bills have been paid.  He detailed the revenue generated by the Swap Meet, and the costs of developing the new web site.  George reminded everyone that the new web site address is ovsc.net and the new e-mail address is email@ovsc.net.  The Treasurer’s Report was accepted on a motion by Randi Monroe, seconded by Jean Kirby.

  1. Trail Administrator’s Report:

In the absence of Mark Debitetto, George reported that the winter Grant in Aid application has been approved for the same amount as last year.  There will not be any money for RTP grants until next year, because the Federal Government has not released the funds.  This means that work will have to be completed by October, 2016.

  1. Trail Masters Reports:

Tamworth:  Dave Bowles reported that almost all of the signs in the Tamworth area have been put out.  Two trails still need brushing out, once the trails are frozen and we can bring an ATV out there.  Last Monday George, Mike Weeks, Dave Bowles, Ed Wright (Saco River Ranger Station) and Bob Estes, hiked about half way up  the Liberty Trail to assess the amount of work that might be needed to improve the trail for snowmobiling.  They identified about 9 bridge sites, and George GPS’d the trail.  The state will have to make a decision on whether we can put bridges in but it would still not be a groomed trail.

Dave took the Super Wide Track in to Barton’s for repairs – there is still a problem with it starting.  Barton’s is waiting for parts.

Ossipee:  George noted that all signs are out, fencing is up and brushing out is done.  He reviewed the status of the road from Polly’s Crossing to Sunny Villa.  The issue arose because they will be hauling gravel and logging on that road, which could make it dangerous for snowmobilers. Several options were explored, but the one route that would have allowed access could not be used because the landowner will not allow snowmobiles on his property.  The only route that would allow access would be the use of Polly’s Crossing Road to Rte. 16. However the existing road crossing is not where we need it to be.  Mike Weeks is working with DOT to shift the location of the crossing.  George stressed that we will not be responsible for developing or maintaining the trail, as it is a trail to a private business.  The Ossipee Town Selectman has approved use of the road provided that we put up adequate signage.

Effingham:  In the absence of Mark Galloway, who is still out of town, George reported that Paul Miller will again let the club use his sled for grooming, and will sign the appropriate agreement.  Richard Buswell is going to remove some stumps from one of the trails, but Mitch reminded him to make sure he has landowner permission. 

  1. Membership Report:

We have 137 memberships as of today.  Mitch reported that the new system is working fine, although some people are still confused in spite of all the information that has been put out there.

  1. Old Business:

The Trailmasters’ Meeting was held on November 21 at Attitash.  George and Dave Bowles attended.  One session addressed signage, detailing several signs that are no longer in use.  The state will be reviewing signage in clubs throughout the state in an effort to improve signage, especially at intersections.  Ken Sweet noted that the signs on our trails are excellent

George said that several trails have been closed, causing access problems in certain areas.  Corridor 19 was closed north of here, which meant no one could get to Town & Country in Gorham, but it has since been reopened. Ken Sweet said that 204 was closed last year, but no one knows the status this year.  Corridor 20 is closed and will not re-open.  Corridor 5 from Groveton is closed for this winter, but should re-open next year.  There is still no definite answer on the closure of Corridor 22 as they are still waiting for word from the railroad.

All of the Super Raffle tickets were sold at the Swap Meet.  The drawing will be held at the Ride In in February.

  1. New Business:

NHSA is developing an accident report for groomers.  Clubs will have 10 days to file a report with NHSA, who will review it and file it with the insurance company. (Accidents involving personal injury should be filed as soon as possible.)  Reports filed after the 10 day window may be denied by the insurance company.  Accident reports are available in each groomer.  This is a group policy through NHSA.

George described the “County Basket” which each county makes up and donates to the Ride In.  The baskets are then auctioned off.  For the past couple of years our county has put together an assortment of gift certificates from local businesses that brought in about $500 at the auction last year. 

George welcomed Steve Ellis to the board.

Dave Bowles raised the issue of increasing numbers of mountain sleds, which are being ridden off trail, pointing out that they must have landowner’s permission to do so.  There is also an issue with fat tire bikes, but at this point, no action is being taken.  Motorcycle conversions will be considered a snowmobile because they have a ski and a track, but it remains to be seen if they cause a problem.  George has seen some ATV’s with tracks on our trails.

NHSA has developed a youth program, which has been successful in the southern part of the state.  NHSA is trying to recruit someone from each county to expand the program state-wide.  This is based on a program in Wisconsin.  George will be asking someone from NHSA to come to a county meeting to explain the program more thoroughly.

Mitch noted that the money generated from the Grass Drags was enough to pay back George Kaye for the parts he bought to fix the groomer.  Four club members worked 190 hours at the drags.  George made a pitch for people to work next year.

  1. Adjournment:

The meeting adjourned at 6:20 p.m. on a motion by Dave Bowles, seconded by Jean Kirby.

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Minutes of Meeting

November 7, 2015

Roll Call and Members Present:

George Kaye, Marie Kaye, Mitch Gordon, Dave Bowles Betty Bowles, Mark Debitetto, Nancy Debitetto, Josh White, Russ Hitte

Call to Order:

The meeting was called to order at 5:10 p.m.

President’s Remarks:

George welcomed everyone to the meeting.  He thanked those members who had worked at the Grass Drags:  Randi Monroe, David Sweeney, Marie Kaye, and himself.  He also thanked those members who had helped with trail work over the past couple of weeks.

Secretary’s Report:

The minutes of the October 3rd meeting were accepted as presented, on a motion by Mark Debitetto, seconded by Russ Hitte.

Treasurer’s Report:

Mitch distributed his report, noting that all bills are paid up to date, with the exception of money owed to George Kaye for groomer parts.  Memberships are at 106.  Donations are down compared to last year. The Treasurer’s report was accepted on a motion by Mark Debitetto, seconded by Josh White.

Trail Administrator’s Report:

Mark noted that the Grant in Aid was approved, and he had paperwork to sign and submit.  The RTP is being held up by the Federal Government, noting that someone from another state is trying to kill that program.  The grant itself was approved, but there is no money as yet. Grants approved in 2015 will actually be done in 2016

Trail Masters Reports:

Tamworth:  Dave thanked members who worked on the Whiteface Trail.  He has done some work on signage, and has taken out two beaver dams.  One of our trails will be shut down next year to do some logging.  We need to figure out how we can do a re-route.

Ossipee:  George thanked Russ Hitte for helping on the Ryan Hill Trail.  All signage is done and the snow fence is up at Silver Lake Railroad.  He and Mitch met with Ossipee town officials regarding Polly’s Crossing. At issue is access from the trail to Sunny Villa.   A logger has complained that snowmobilers are using the road and it is dangerous.  They also met with the logger and Tim from Sunny Villa to find a solution.  There was one possible route but the landowner does not want snowmobiles on his property.  In the end, the town selectmen gave the go-ahead to use the road with appropriate signage, but we will not proceed until we know if we have a legal crossing for Rte. 16.  Mike Weeks is researching this.  We will not be grooming this trail, but we will have to put up proper signage.

Effingham:   Mark Galloway is out of town.  He has spoken with Richard Buswell, who will put the signs out.  Paul Miller will use his Bearcat to groom but will need to come in to sign an agreement.  They did not submit groomer logs last year, so they did not get paid for fuel.   They will need to do this in the coming year.

Membership Report:

As previously noted, we currently have 106 memberships.  Marie said that the system is operating smoothly, but we are working out the details for when the NHSA system goes live on January 1, and when the snow starts to fall and we get busy with registrations.

Old Business:

State Certification:  Mitch noted that he has forms to fill out for the state for our non-profit status.

December meeting:  We had previously discussed having a dinner at Sunny Villa, but this is not practical given the short time line.  Instead, we will have the meeting at Canoe King and people can then go out to dinner after the meeting.  Mitch will cancel the former arrangement with Sunny Villa and we will post a notice on the Web Site and Facebook.

Swap Meet:  We will be having food and hot and cold beverages at the Swap Meet.  Mark Debitetto offered to cook burgers and hotdogs, and we will also have chili.  The NHSA raffle sled will also be here.

New Board Member:  Steve Ellis was unable to be at tonight’s meeting, but has expressed an interest in being on the Board.   Steve was appointed to the Board on a motion by Mark Debitetto, seconded by Josh White.

Other:  George said that both groomers have been serviced and are ready for the winter.

He also noted that we have signed over a section of trail from Ace Hardware and the former Lydell building to Seven Lakes.  By agreement with Seven Lakes, we stopped grooming that section two years ago so we wouldn’t run into their groomer coming from the other direction.

New Business:  The Mt. Whittier Motel will now be staying open all winter and would like a trail out to our system.  This would be a private trail. It was agreed that this was not anything for us to do.

The Trailmasters Meeting will be on November 21 at Attitash.  There will be a breakout session for grant applications.

Marie said that although she had submitted the Sno Traveler Article on time, somehow it did not get published.  Also omitted were the dates for the Swap Meet and our Board meeting.

Adjournment

The meeting adjourned at 6:00 p.m.

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Minutes of Meeting

October 3, 2015

 Roll Call and Members Present:

George Kaye, Marie Kaye, Mitchell Gordon, Mark Debitetto, Nancy Debitetto, Jean Kirby, Steve Ellis, Dan Hartley

  1. Call to Order:

The meeting was called to order at 5:03 p.m.

  1. President’s Remarks:

George welcomed everyone to the meeting. He noted that the Grass Drags are coming up next week. He, Marie, Randi Monroe and David Sweeney will be working there. George has also been working at the site doing pre-work to help get the venue ready.

  1. Secretary’s Report:

George reviewed the minutes of the March meeting, which included the officers and board members for the coming year.

The Minutes of the March 3rd, 2015 meeting were approved on motion by Mark Debitetto, seconded by Dan Hartley.

  1. Treasurer’s Report:

Mitchell reviewed his report, noting that we had to buy parts for the Tucker, which has now been repaired. The line of credit has been paid down to zero, so we are starting the season with no debt.

  1. Trail Administrator’s Report:

Mark Debitetto said that the winter grant is finished and will be submitted this week. It is for the same dollar amount as last year. Other grants are on hold because of delays in government funding, but the grooming money has been released. Originally the RTP, which is federal money, had to be completed by October of this year. Now the contracts will probably come out in November, and will be extended to October, 2016. Next year’s grant will have a completion date of October, 2017. We did get a GIA from the state for excavation work, but because they only pick up 60% of the costs, and the club would have to pick up the balance, which we cannot afford, and the project is not critical to the trail system, the board opted to turn the grant back to the state.

  1. Trail Masters’ Reports:

Tamworth: Dave Bowles was not present. George noted that there are areas in Dave’s part of the trail system that are in need of brushing out. In one area, the landowner does not want the brush left out in the trails, so it will have to be removed.

Ossipee: George has been doing some brush cutting in the Ossipee section, but there is nothing extreme that needs to be done. Fencing will need to be put up at Silver Lake RR after they close for the season, which will happen this weekend.

Effingham: Mark Galloway was not present.   Mark Debitetto mentioned the iron trusses he had at his home if they can be used for bridges. However, they would need to be transported. The board thanked Mark, but agreed that the club cannot use them.

  1. Membership Report:

Marie Kaye reviewed the status of memberships. We have 72 memberships to date, which is about what we had last year at this time. Donations are down from last year, but this number fluctuates. There was a discussion of the new on-line membership system, which will go fully into effect on January 1. We are currently entering memberships into the NHSA data system, which seems to be working well. When the system is fully operational, we are concerned about long lines to register sleds and memberships needing to be done at the same time in order to get a voucher number. Marie is planning to be present to handle the memberships while Mitch is doing registrations, especially on weekends or after a snowfall when it gets busy.

  1. Old Business:

George described the repairs he had to do on the Tucker, which cost about $1,800 for parts. The problem is caused by ice and snow building up after grooming, which causes damage the next time the groomer is used. Several suggestions were made to prevent this from happening in the future. Dan Hartley suggested that the groomer operator drive the groomer around the building before parking it. This should dislodge any snow and ice buildup before it can freeze.

An issue has developed with the Northern Pass project, where Northern Pass was offering to make donations to snowmobile clubs in Errol and Coos Counties. Local landowners said that if clubs accepted these donations, they would close down trails.   Because the ATV club in that area has accepted donations from Northern Pass, landowners have closed down three major corridor trails in that area. (These were not snowmobile clubs.) The Bureau of Trails has said that if you are speaking for a club, you must stay neutral. Hopefully this issue will be worked out with landowners and the trails in question will be re-opened for snowmobiling.

Super Raffle tickets are coming out soon. Our club will participate again this year.

Once again, Carroll County will be putting together a “basket” for the Easter Seal Ride in in February. George said that our theme this year will be sports. The basket was discussed at last week’s County meeting.

The Bureau of Trails is going to be stricter about trail signage in the coming year. They will be sending people out to check on signage.

The Trailmaster’s meeting will be held at Attitash on November 21st.

The swap meet will again be held on Thanksgiving weekend. George will be distributing flyers at the Grass Drags, and posters will be put up in local businesses. It is hoped that we will attract more vintage sleds this year.

The Easter Seals Ride in in scheduled for February 5, 6, and 7 at the Town and Country in Gorham.

The reciprocal weekend is scheduled for the last weekend in January.

  • New Business:

We will be scheduling work parties after the Grass Drags are over. Dates will be posted on the web site.

The new web site is up and running, and we are very pleased with how it looks. The web site is now ovsc.net and the e-mail address is email@ovsc.net.

After a discussion of a pot luck dinner or some other event in December, it was decided that we could possibly have a dinner at Sunny Villa in conjunction with our December meeting. Mitch will contact Sunny Villa to find out if they have a date available, and what the cost would be.

The meeting adjourned at 6:15 on a motion by Marie Kaye, seconded by Mark Debitetto.

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Minutes of Meeting for February 14, 2015

  1. Roll Call and Members Present: George Kaye, Marie Kaye, Mitchell Gordon, Fred Watson, Joyce Watson, Steve Ellis, Jean Kirby, Randi Monroe,  David Sweeney, Dave Bowles, Mark Galloway, Bruce Howlett, Michael Crowley
  1. Call To Order: The meeting was called to order at 5:15 p.m.
  1. President’s Remarks: George introduced Bruce Howlett, and thanked him for his generosity to the club.  Mitch described the many donations Mr. Howlett has made, including one to help pay for the new radiator for the Tucker.  The Board expressed their thanks and appreciation to Mr. Howlett.
  1. Secretary’s Report: The minutes of the January 3, 2015 meeting were accepted on a motion by Fred Watson, seconded by Randi Monroe.
  1. Treasurer’s Report: Mitch Gordon reviewed the financial report, noting that he had paid down the line of credit after receiving a payment from the state.  We have two more payments on the Prinoth.  He also noted that we are still waiting for a payment from NHSA for the sale of raffle tickets.  The report was accepted on a motion by Joyce Watson, seconded by Randi Monroe.
  1. Trail Administrator’s Report: George reported for Mark Debitetto who was not at the meeting due to the snow storm.  We have put in an invoice for $3,399 for grooming and plowing for last month.

 7. Trail Masters’ Reports:

Tamworth:  Dave Bowles reported that the trails are in good shape, and he has been grooming and rolling them regularly.

Ossipee:  George reported that due to ongoing grooming, the trails, including the tracks, are in excellent shape.  There is an ongoing problem behind McDonald’s, and rails are visible in some places, but the snow is well packed between the rails, providing some excellent riding.  There is also a problem behind Silver Lake Railroad, where some fencing has been knocked down and people are riding behind the buildings, which is not permissible.  We have a new groomer operator – Lucas Norcross – who is getting up to speed.

Effingham:  Mark Galloway reported that Richard Buswell has been doing a lot of grooming and the trails are the best they have been in years.  They are using Paul Miller’s sled.

Regarding equipment maintenance, George said that he had replaced the radiator in the Tucker, at a cost of more than $1,500.  He is watching it closely as it is using a lot of fluid, but we were told it may be still settling in and we need to make sure it isn’t running hot.  We have had problems with the temperature and fuel gauges on the Prinoth.  George was told by Prinoth that this in an ongoing problem with these groomers, and that the computer needs to be reset prior to each use.

Dave Bowles reported that he and his son have broken the trail to Mudge’s Camp.

  1. Membership Report: Marie Kaye reported that we currently have 379 members entered into the data base, and there are more to be put in.  We have more than 400 members as of this date, and we’re running about even with last year.
  1. Old Business:

Maps:  The new maps are in.  The ads that were sold paid for the cost of printing the maps, so money earned from sales will go directly to the club.  The web site has been updated to show the new trail numbers in conjunction with the trail names.  We have had excellent feedback on the maps.

Easter Seal Ride-in:  George and Marie recently attended the Easter Seal Ride-in, which raised a significant amount of money for Camp Sno Mo.  Carroll County put together a basket of gift certificates and other items, which brought in $500 at the auction.

Poker Run:  Randi Monroe reported on the Poker Run, which was held earlier in the day.  Attendance was lower than we had hoped, but we brought in $100.00.  The three winners donated their prize money back to the club.  We also had a handmade blanket donated by Noreen MacDonald, which will be raffled off at the annual meeting.  Tickets are $2.00 each or three for $5.00.

  1. New Business: George has appointed a Nominating Committee to develop a slate of officers and board members for the annual meeting in March.  Jean Kirby and Steve Ellis have agreed to serve as the nominating committee.  The current officers, George Kaye, Marie Kaye, and Mitch Gordon all expressed an interest in serving another term.  Mark Galloway, Josh White, and Dave Bowles are all willing to remain on the Board.  Steve and Jean will contact the other members.  We will post a notice on the web site, directing people who are interested in serving on the board to send an e-mail to the committee in care of the club’s e-mail.

Annual Meeting:  The Board had discussed having the Annual Meeting at Sunny Villa, but we can’t get the room for that date, which would mean moving the meeting to March 14th.   It was agreed that the Annual meeting will be held on March 7 at Canoe King, and anyone who is interested can go out to eat after the meeting.

  1. Adjournment: The meeting adjourned on a motion by Marie Kaye, seconded by Randi Monroe.

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Snowmobile Trails in Tamworth, Ossipee, Sandwich and Effingham NH

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